Florida condominiums, cooperatives and homeowners associations (HOAs) can conduct elections and other owner votes online under Florida Statutes 718.128, 719.129 and 720.317, respectively.
Before introducing electronic voting, the board must approve it through a resolution, and the voting system must meet specific legal requirements. Selecting a platform is therefore both a purchasing and a compliance decision. For boards planning HOA electronic voting in Florida, these are the steps the law requires.
Electronic voting is not the same as email ballots
Since July 1, 2025, Florida condominiums that have not adopted electronic voting must accept qualifying ballots by email. Owners voting this way waive ballot secrecy and must meet statutory identification and submission requirements. Learn more in our article on the Florida email ballot law.
Electronic voting works differently. Owners vote through a secure online system that authenticates voters, protects ballot integrity and maintains election records. The condominium email ballot requirement does not automatically apply to HOAs or cooperatives.
Step one: the board resolution
Electronic voting requires a board resolution establishing procedures and deadlines for owner consent and opting out. Meeting notice requirements differ:
- Condominiums: Since July 1, 2025, the former separate 14 day notice requirement no longer applies. General board meeting notice rules still apply.
- Cooperatives: At least 14 days’ written notice, delivered through an authorized method and posted on the property, with an affidavit filed in the official records.
- HOAs: At least 14 days’ written notice, delivered through an authorized method and posted, with an affidavit filed in the official records.
What the voting technology must do
The online voting system must be able to:
- Authenticate the identity of each owner
- Make sure no vote is altered in transit
- Send every voter a receipt
- Permanently separate the voter from the ballot in board elections (for HOAs, if the bylaws provide for secret ballots)
- Store votes for recount, inspection and review
Owners must also be able to test their device at least 14 days before the voting deadline.
Owner consent and quorum
No owner is moved to online voting without consent, given electronically or in writing. It stays valid until the owner opts out. Owners who vote electronically count toward the quorum, which for many associations is the biggest practical benefit.
What to ask before approving a contract
- How does the platform meet each requirement of Statute 718.128, 719.129 or 720.317?
- How does it protect ballot secrecy and authenticate owners?
- Who can access the results?
- What records does the association have access to for its official records?
Boards must also comply with applicable election provisions under the Statutes along with their governing documents.
Consulting the association’s attorney when adopting electronic voting is strongly recommended.
See how electronic voting works
Ready to learn more?
CONDUU’s electronic voting system is built to meet the requirements of Statutes 718.128, 719.129 and 720.317 and can be used for board elections, amendment votes and surveys. We set everything up for you, so your board can focus on the election itself. Learn more about electronic voting for Florida HOAs and condos.
This article is for general informational purposes only and is not legal advice. Associations should consult qualified Florida counsel before adopting electronic voting or approving a contract with a voting provider.