A legislative update that took effect July 1, 2025 is reshaping how Florida condominium associations think about elections – and driving a noticeable increase in interest in structured electronic voting systems.
Under amended Section 718.128, Florida Statutes, condominium associations are now required to accept electronically submitted ballots via email – even if they have not adopted a formal online voting system. Associations must designate an official email address for ballot receipt and establish written procedures for handling these submissions in compliance with the statute.
For many boards, this change has been unexpected. Associations that assumed their paper-only process was sufficient are now realizing they need to prepare – or risk election challenges.
Why associations are now exploring full electronic voting
The new email ballot requirement has prompted many boards and community association managers (CAMs) to take a closer look at what a structured electronic voting platform actually offers.
Under Florida Statutes §718.128 (condominiums) and §720.317 (homeowners associations), associations may conduct board elections, amendment votes, and surveys through an internet-based voting system – provided the platform meets specific requirements for owner authentication, ballot secrecy, and audit readiness.
To implement such a system, a board must first adopt a resolution at a duly noticed meeting, with written notice provided to all owners at least 14 days in advance.
The documented advantages over managing ad-hoc email ballots are significant:
- Reduced costs for printing and mailing paper ballots
- The ability to reach owners who are not physically present during election season
- Elimination of common ballot errors such as missing signatures or unsealed envelopes
- Secure, tamper-resistant audit trails that support compliance and dispute resolution
What your association needs to do now
If your condominium association has not yet addressed the July 2025 amendment, the first step is straightforward: designate an official email address for ballot receipt and document your procedures for accepting and counting electronically submitted ballots.
If you are considering a full electronic voting system, Florida law requires a board resolution and a platform that meets the technical requirements of §718.128 – including owner authentication, ballot secrecy, and a secure audit trail. Working with your association attorney during this process is strongly recommended.
With Florida’s January 1, 2026 website compliance deadline for condominium associations with 25 or more units also approaching, many boards are taking this moment to review their broader digital infrastructure – including how elections, owner communications, and document access are managed.
Ready to learn more?
CONDUU’s electronic voting system is built to meet the requirements of Florida Statutes §718.128 and §720.317. Learn more about electronic voting for Florida HOAs and condos or contact our team for a free consultation.