Understanding the New Requirements for Florida Condominium Associations
Starting in 2025, new rules under Florida Statute 718 define how condominium associations must handle video conference meetings — including what needs to be recorded, posted, and retained. These updates apply only to condominiums, not to HOAs governed under Statute 720.
Click here if you’re also interested in a Condo Website.
If your board holds meetings via Zoom, Microsoft Teams, or any other video platform, here’s what you need to know to stay compliant.
What Must Be Recorded
When your board meets by video, the session must be recorded. The meeting notice also needs to:
- Clearly state that the meeting will be held via video.
- Include the join link, phone number, and a physical location for owners who prefer to attend in person.
For unit-owner meetings, including annual meetings:
- These can be held in person or by video.
- If held by video, a quorum of the board must be physically present at the listed location.
- The meeting must be recorded.
Committee meetings held by video conference also fall under these requirements whenever the committee takes final action or makes budget recommendations.
What Has to Be Posted Online — and Who It Applies To
Who: All condominium associations that manage 25 or more units (non-timeshare).
What: Within the owners-only portal, maintain a rolling 12 months of:
- Approved board meeting minutes, and
- The video recording (or a hyperlink to it) for all video-conference meetings of the board, unit owners, and committees.
When: Post the required materials within 30 days after they are created or received.
How Long Recordings Must Be Kept
Recordings of video meetings are now considered official records. Once the minutes are approved, the recording must be retained for at least one year after the date it was posted online or in the association’s app.
Sensitive or Closed Sessions
Some meetings are exempt from public access — for example, those involving pending litigation or personnel matters. If such meetings are recorded, work with your attorney to ensure confidentiality and proper handling of the files.
Quick Compliance Checklist
- Set your video platform to record before the meeting.
- Include the video link, phone number, and physical address in the meeting notice.
- Save the file with a clear name (e.g., 2025-05-10_BoardMeeting.mp4).
- Post the video or a secure link in the owners’ portal within 30 days.
- Keep the recording for one year after minutes are approved.
Why It Matters
These changes are part of a wider effort to improve transparency and record-keeping in Florida condominiums. By staying ahead of these requirements, boards and managers can build trust, avoid penalties, and make information more accessible to owners.
What’s up, yeah this post is in fact nice and I have learned lot of things from
it about blogging. thanks.
Thanks for reading! More legal updates and practical tips for Florida associations are coming soon.
I think this is among the most vital info for me. And i am glad
reading your article. But want to remark on few general things, The site style is perfect, the
articles is really nice : D. Good job, cheers
Glad to hear it! Florida’s updated requirements can be complex, so I’m happy the article helped.
So far in 2025, only 2 meetings have been recorded. None have been posted to our website. I estimate we have had 15 meetings this year. What advise do you have for me?
Great question. Florida now expects boards to record and post all video meetings within 30 days. I recommend creating a consistent workflow so nothing gets missed going forward.
hi!,I really like your writing so so much!
percentage we communicate more about your post on AOL?
I need a specialist on this area to solve my problem.
May be that is you! Looking forward to look you.
Thank you! I focus on sharing updates that help Florida communities stay compliant. More articles are on the way.
This excellent website truly has all of the information and facts I needed about this subject and
didn’t know who to ask.
I appreciate that! Florida’s rules can be overwhelming, so I’m glad this article gave you the clarity you needed.
I know this if off topic but I’m looking into starting my own weblog and was curious what all
is needed to get setup? I’m assuming having a blog like yours would cost
a pretty penny? I’m not very web smart so I’m not 100% certain. Any recommendations or advice would be greatly
appreciated. Kudos
Thanks for reading! For a new blog, I recommend keeping posts clear, consistent, and helpful for your audience. A simple layout and reliable hosting are usually enough to get started.